Under the general direction of the HR Director, we are seeking a HR Coordinator who will support the Krieger School of Arts & Sciences (KSAS) by performing administrative and transactional duties related to the efficient operations of the human resources office. Coordinates a variety of complex human resources responsibilities in support of the school’s faculty, staff, and student employees. The HR Coordinator guides departments in the area of HR operations to include HR compliance, processes, and procedures. Ensures accurate and timely processing of HR transactions that require advanced or specialized knowledge and skills.

The HR Coordinator works closely with the KSAS HR Operations and Compliance team and provides customer-focused support for employees regarding human resources matters and policy interpretation. Maintains a high level of confidentiality. Ensures accuracy in the processing of various HR transactions, including, but not limited to payroll processing, part-time hiring, annual merit processing, background checks, HR reporting, personnel records management, I-9 compliance, leave administration, time and attendance, and position management. Promotes actions that maintain an environment that integrates diversity, differences, and fairness.

Specific Duties & Responsibilities

Payroll -20%

• Administers the full-time, part-time, limited, and casual staff/ /student payroll for assigned areas, including all documentation, processing, maintaining, and reporting.

• Serves as payroll transaction initiator, approver, and consultant as appropriate.

• Supports the hourly payroll of casual staff/student workers by ensuring hours are appropriately tracked and reported, and all federal/state regulations followed.

• Collaborates with financial offices regarding employee overpayments.

Leave Administration -10%

• Coordinates with the KSAS Client Services team to process leave actions in compliance with University, Federal, and State policies and guidelines.

• Maintain communication with supervisors, HR Generalist, and HR Shared Services on the status of an employee’s leave.

• Verifies proper leave documentation is submitted and employee’s record is accurate.

Time and Attendance -20%

• Serve as the primary point of contact for time and attendance matters for assigned areas.

• Assist with questions related to time and attendance for staff and students.

• Generate routine time and attendance reports for KSAS staff to include vacation/sick time, family medical leave, short-term disability, and long-term disability.

• Administers the e210 timekeeping system ensuring appropriate access, leave codes are used, and correct use of accrued sick or vacation, short/long term disability, leave without pay, or other leaves of absence.

• Approve time submissions for student employees. Verify accuracy of hours, and work with the supervisor and employee to correct discrepancies.

• Closeout and update E210 records for employees at the time of separation.

Records Management – 20%

• Maintains integrity of all electronic employee files. Ensures all staff and student files are current and in compliance; (i.e., employee files, medical/leave files, payroll/time record, etc.).

• Facilitates the confidential background clearance process for assigned departments.

• Review and approve all HR transactions in coordination with the KSAS HR Client Services team and by university policy and procedures. Provide status updates and notify them of changes to employee records.

• Process and initiate all HR/Payroll Internal Service Requests/Employment Actions, including, bonus supplements, hiring new employees, salary changes, personal data changes, and position attribute changes

• Process annual merit increases for designated areas.

• Process new positions and employee information into the SAP system.

• Maintain employee vaccination records and ensure compliance with university vaccination policies.

• Ensures I-9 compliance for employees within the school. Partners with HR shared services to obtain the required supporting documentation as necessary.

Administration/General – 30%

• Responsible for independently managing a conflict-free calendar of meetings and appointments for the Director of Human Resources.

• Greets visitors to the Human Resources office, and answers and directs departmental phone calls.

• Maintains and distributes correspondence in shared email mailboxes. Maintains a high level of customer service by providing timely responses to faculty, staff, and students

• Assists with researching, analyzing, developing, and compiling reports for the human resources team.

• Assists in coordinating human resources programs such as employee orientation, employee engagement, and development. Orders supplies and catering for events as needed.

• Prepares purchase orders for the human resources office. Reconcile, process, and allocate transactions for procurement card purchases.

• Ensures the timely completion of all online onboarding paperwork for new hires.

• Work in conjunction with Central HR, Shared Services, and the Benefits Office, to act as liaison with all new and existing employees.

• May draft, prepare, and/or edit correspondence produced by the Human Resources department containing confidential and/or sensitive information.

• Serve as backup to Sr. HR Coordinator within the KSAS HR Operations team.

• Serve as a backup and perform JHED administration functions as needed for new hires, contractors, and current JHED ID holders.

• Research, analyze, and evaluate data from a variety of systems to prepare complex HR reports as requested.

• Review and approve tuition benefit requests.

• Performs miscellaneous job-related duties as assigned.

Special Knowledge, Skills, & Abilities

• Experience with SAP or other enterprise resource planning software is a plus.

• Familiarity with Interfolio or other applicant-tracking software is helpful.

• Knowledge of employment laws (including FLSA, FMLA), recruiting procedures, compensation practices, personnel reporting, and record-keeping as well as employee relations required.

• Knowledge of benefits administration and immigration regulations strongly desired.

• Must have proficiency working with the internet, databases, and spreadsheets, as well as word processing and electronic mail.

• Strong consulting and mediation skills needed to be able to provide appropriate counsel and advise.

• Must have the ability to communicate well verbally and in writing and to work collaboratively with others both within KSAS/WSE and externally.

• Creativity and resourcefulness needed to be able to handle various HR issues and concerns effectively while maintaining confidentiality.

• Ability to problem-solve and resolve conflict.

• Ability to research, analyze, and interpret data.

• Ability to anticipate needs and follow through.

• Must demonstrate good judgment, strong initiative, and energy as well as a cooperative spirit.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Three years related experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Prior JHU experience or experience in higher education is a plus.

Classified Title: HR Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.00 - $25.75 - $33.50 HRLY (Commensurate with experience)

Employee group: Full Time

Schedule: Monday - Friday, 8:30 am - 5:00 pm

Exempt Status: Non-Exempt

Location: Hybrid/JH at Keswick

Department name: ​​​​​​​Human Resources

Personnel area: School of Arts & Sciences

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.