Job Information
Gogo Business Aviation LLC CONTRACT Senior Administrative Assistant in Broomfield, Colorado
Gogo
Broomfield, CO Full time Posted Yesterday R2891
As a Gogo Business Aviation CONTRACT Senior Administrative Assistant for the Talent Acquisition function, you will ensure our candidates have the best experience!
You will provide administrative support to the recruiting function in various customer-serving aspects of employment. You will work closely with the Director of Talent Acquisition to guide candidates through our hiring process and connect them to the magic of becoming a Gogo team member! In this role, you will interact with all functions of Gogo Business Aviation and potential candidates (external and internal). You will also be interacting externally with contractors and vendors.
If you have high energy and a positive attitude, are organized and detail-oriented, love to work with a diverse group of people, thrive on behind-the-scenes work, and can take charge in a fast-paced environment while performing multiple administrative duties, then keep reading!
COME ON BOARD THE GOGO TALENT ACQUISITION TEAM!
How will you make a difference?
Support the efficiency of the Talent Acquisition process by reviewing and posting roles
Schedule hiring kick-offs, pre-briefs, phone screens, interviews, and debriefs with an emphasis on proactive planning as well as the flexibility to accommodate changing needs and requirements
Arrange travel for candidates and out-of-state hires
Maintain responsibility for entry, maintenance, and integrity of data in our Applicant Tracking System (Workday)
Work with Accounts Payable to process the candidates' travel expenses
Manage all contracts (ONIT)
Process invoices (purchase order requests) and follow through (Esker)
Maintain and update TA processes
Schedule and handle the logistics of TechTalks, career fairs, and other events at a university campus
Pull together monthly or quarterly reports (ex, candidates' experience survey)
Participate in the TA team's weekly stand-up meetings and give updates on background checks and onboarding of future hires
Coordinate the onboarding of new employees with Talent Management, Facilities, and IT teams
Welcome candidates to Gogo, prepare the interview room, and order lunch as appropriate
Assist the HR team with coordinating employee events, including catering needs, set-up, and clean-up
Act as a backup to processing I-9
Backup for Employee badges
Will cover some aspects of the role of Executive Assistant when out of the office
Other projects and responsibilities as assigned - Including assisting with special projects
Qualifications
Associate degree or equivalent combination of training and professional experience
7+ years of as an Executive Assistant, Administrative, or Coordinator, in an office setting
Able to lift 10 lbs
This is a 4-6-month contract role to start, with the opportunity to become a full-time, permanent job at the end of the contract
Willing to be in the office Monday through Friday; Schedule is 8:00 am-5:00 pm MST
Required Experience, Skills, and Talents
Always maintain a high level of confidentiality
Communicate professionally, tactfully, and with the utmost diplomacy, treating all candidates and employees with dignity and respect