Coordinator, Finance

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531487&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531487

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department: 18300000 - ED-LASTINGER CENTER

Classification Title:

Coordinator, Finance

Job Description:

The University of Florida Lastinger Center for Learning’s mission is to improve the quality of teaching, learning, and childcare. We research, develop, and scale equitable educational innovations for adults and children that put all learners on trajectories for lifelong success. Specifically, the Center targets kindergarten readiness, 3rd-grade reading proficiency, and algebra proficiency as critical milestones in children's educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation's elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing against UF's service mission to strengthen the human condition and improve the quality of life. The Lastinger Center is committed to attracting, hiring, and retaining top talent by valuing diversity of thought, skill, and experience. As an equal-opportunity employer, we believe in fostering environments where team members feel included, valued for their differences, and empowered to do their best work. Hybrid work location policy: Lastinger Center for Learning supports and promotes a healthy work-life balance. To achieve this, the Lastinger Center offers a flexible, hybrid work schedule that aligns with the university’s Flexibility in the Workplace Policy. Allowing employees to stagger arrival and departure times as necessary and to vary the number of workdays in the office so long as an employee’s FTE commitment is fulfilled within the university workweek. This policy also allows for occasional, incidental, remote work based on individual circumstances.

Responsibilities:

Budget Support

• Manage and coordinate financial activities including budgeting, expenditure tracking, and financial reporting.

• Assist in developing budget proposals and financial plans for upcoming initiatives and projects.

• Coordinate budget forecasting efforts, review budget requests, manage fund allocations, and oversee financial management of accounts.

• Monitor and reconcile funding sources and balances, providing regular updates to relevant stakeholders.

• Communicate effectively with internal stakeholders to interpret policies, support decision-making, and ensure compliance with financial procedures.

• Provide budget information and training as needed for staff members and liaisons.

• Prepare and deliver comprehensive reports to leadership on budget performance and financial status.

Fiscal Support & Logistics

• Assist in planning and executing payroll distributions for Faculty, Teams, and OPS positions.

• Coordinate procurement of materials for Lastinger Center activities, ensuring accurate documentation for payment processing.

• Manage travel requests and arrangements for Lastinger Associates, adhering to UF travel policies.

• Make strategic recommendations to leadership to optimize financial goals and objectives.

• Provide logistical support for financial transactions, including invoice processing, account reconciliation, and financial documentation preparation.

Pre-Post Award Support

• Serve as a key contact for sponsored research with the College’s Office of Educational Research and Post-Award Shared Services, supporting proposal processing and post-award management.

• Ensure compliance with accounting regulations and best practices in financial transactions.

• Track and manage encumbered funds for long-term commitments spanning fiscal years.

• Assist in generating invoices for vendors/suppliers and managing payment requests.

• Collaborate with Post Award Shared Services Office and Lastinger Business Team to ensure funding compliance and regulatory adherence.

Other

• Performs other duties as assigned

Hybrid work location policy:

Lastinger Center for Learning supports and promotes a healthy work-life balance. To achieve this, the Lastinger Center offers a flexible, hybrid work schedule that aligns with the university’s Flexibility in the Workplace Policy. Allowing employees to stagger arrival and departure times as necessary and to vary the number of workdays in the office so long as an employee’s FTE commitment is fulfilled within the university workweek. This policy also allows for occasional, incidental, remote work based on individual circumstances.

Expected Salary:

$65,000 - $75,000

Minimum Requirements:

Bachelor’s degree in an appropriate area and two years of relevant experience.

Preferred Qualifications:

• The ideal candidate possesses a Bachelor’s Degree in Accounting, Finance, Business or a related field and four years of relevant experience; or an equivalent combination of education and experience.

• Ability to work in a fast-paced business environment and flexibility in learning new skills to meet changing needs.

• Advanced working knowledge of MS Excel.

• Experience using University of Florida financial software and tools

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 10 May 2024 Eastern Daylight Time

Applications close: 24 May 2024 Eastern Daylight Time