Job Information
Intact Technology Executive Assistant in Reston, Virginia
EXECUTIVE ASSISTANT
Reston, VA
We are Intact, an IT consulting company unlike any other you've seen. We are committed to customer success, employee satisfaction, and making the world a better place. Our culture thrives on individuality, independence, autonomy, and empowerment. We know that our people are our most valuable assets; therefore, we demonstrate an authentic interest in the well-being of our employees. We promote a healthy work/life balance full of flexibility to spend time with your family and cultivate your unique personal hobbies and interests.
We are committed to delivering an exceptional experience to our customers, and we know that begins with employees who feel valued and fulfilled. We take pride in creating a positive workplace and experience for our employees and have been named a Washington Post Top Workplace in 2016, 2017, 2018, 2019, 2021, 2022 and 2023. We really care about you, and we really mean it!
Visit our team page (https://intact-tech.com/about/careers/) , if you’d like to see what other employees are saying.
We are growing fast and we’re seeking an Executive Assistant to join us in our mission to help customers achieve real outcomes. Are you calm, cool and collected in the face of chaos? Can you manage email communications and scheduling in your sleep? Enjoy keeping things organized? Know that the key to success lies in making people’s lives easier? Let’s talk!
This position is preferably onsite in our Reston, VA office with potential for flexibly for hybrid.
Duties & Responsibilities
Demonstrated ability to communicate on the executive's behalf through written and verbal communication
Work as the ambassador for executive leadership
Demonstrated ability to plan and coordinate small to large events, both internally and for our customers
Ability to provide critical thinking skills to a situation and act
Ability to implement processes that may be cross-functional
Working knowledge of logistical and budget requirements
Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Coordinate end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation
Respond to inquiries in a professional and timely manner
Demonstrate a high level of professionalism in dealing with confidential and sensitive issues and maintain corporate confidentiality standards at all time
Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
Researching and conducting data to prepare documents for review and presentations for customers and internal audiences
Helping prepare for meetings
Accurately recording minutes from meetings
Using various software, including word processing, spreadsheets, databases, and presentation software
Reading and analyzing incoming memos, submissions, and distributing them as needed
Experience as a virtual assistant
Opening, sorting and distributing incoming emails, and other correspondence
Provide general administrative support
Required Qualifications:
5+ years of experience as an Executive Assistant
Exceptional written/verbal communication and organizational skills
Must be able to work with minimal supervision
Good interpersonal skills to work with different management levels
Ability to organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Someone that hits the ground running
Experience exercising judgment and discretion with sensitive/confidential and proprietary information
Strong attention to detail and ability to follow through with a high-level of accuracy
Working knowledge of Microsoft Office Suite
Intact Technology’s Talent Vision: All for One, One for All!
We are stakeholders in our customer’s success. Do it well or not at all!
We are super passionate about delivering the best outcomes for our customers
Our people are doers, makers, creators, thinkers and creative problem solvers
Our culture thrives on individuality, independence, autonomy and empowerment
We encourage a healthy work/life balance
Exceptional benefits for exceptional performers:
Ongoing personal and professional development
Qualified 401k Program
Virtual happy hours and other team building events
Wellness Clubs that cater to different interests
Our business model cuts failure out of the equation – unlocking sustained digital evolution.
Intact Technology is an Affirmative Action Employer and is committed to providing equal employment opportunities without regard to an individual’s race, color, religion, age, gender identification, sexual orientation, veteran status, national origin, or disability.
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