Description

We are offering a role in the legal industry situated in Rockville, Maryland, 20852, United States. The job function will primarily involve receptionist duties in an on-site work environment. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].

Responsibilities will include:

• Undertaking reception duties, promptly and professionally answering phone calls, and directing them as necessary.

• Scheduling client meetings, ensuring the efficient coordination of appointments and meetings.

• Handling mail and ensuring it is appropriately distributed.

• Scanning and copying documents as required, maintaining the organization of files.

• Utilizing strong administrative skills to support the team, ensuring smooth daily operations.

• Leveraging knowledge of legal assistant duties and immigration law to support the team.

• Providing excellent customer service and handling client intake.

• Utilizing Microsoft Excel, Microsoft Outlook, and Microsoft Word to complete tasks and manage data.

• Demonstrating strong interpersonal skills in all interactions within the office and with clients.

• Quickly adapting to new office environments and changes, such as adapting to new client management platforms.

This role does not require constant supervision, so the ability to work independently and take initiative is essential. The successful candidate will be part of a small, fast-paced team and should be comfortable asking questions and being resourceful in their duties.

Requirements • Proficiency in answering a multi-line phone system

• Demonstrated excellence in customer service

• Experience in data entry tasks

• Familiarity with email correspondence

• Outstanding interpersonal skills

• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word

• Experience in organizing files and maintaining an organized work environment

• Ability to schedule appointments effectively

• Proven competence in performing receptionist duties

• Experience in handling multiple phone lines and providing phone coverage

• Excellent phone etiquette

• Ability to handle phone inquiries, messages, and operations professionally

• Familiarity with various phone systems and ability to maintain a pleasant phone voice

• Experience in providing telephone support

• Proficiency in client intake procedures

• Experience as a legal assistant or in a similar role

• Familiarity with administrative assistance tasks, procedures, and skills

• Background in immigration law would be beneficial

• Ability to handle legal correspondence, files, forms, issues, matters, and services

• Experience with legal software and understanding of legal terminology

• Previous experience in a law office is preferred

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .